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Filings calendar for a Cyprus corporate service provider with 50+ client companies

Which share events start which Cyprus Registrar clock (HE12, HE57, HE14, HE16, s.137, UBO changes) and how a provider with many clients keeps them in view.

Reviewed by Ekvi editorial review on 2026-10-08 · Updated 2026-10-08 · Ελληνικά

A provider with fifty or more client companies does not miss deadlines because it cannot count to fourteen. It misses them because the event that starts the clock is recorded somewhere else, on a different day, by a different person. The way to keep many companies in view is to know which events start which clock, and to record the right date for each.

The events and their clocks

Event Form Period Starts from Section
Allotment of shares HE12 one month the allotment date s.51
Transfer of a private company's shares HE57 14 days registration of the transfer in the register of members s.113A
Resolution increasing the share capital HE14 15 days the passing of the resolution s.62
Consolidation, subdivision, redemption of redeemable preference shares, cancellation, conversion of a class HE16 one month the date of the action s.61
Special or extraordinary resolution (and the other resolutions s.137 lists) copy of the resolution 15 days the date it is passed s.137
Change in a beneficial owner's details beneficial-owner register 45 days the date the change came to the knowledge of the legal entity L.188(I)/2007

The beneficial-owner register also has an annual confirmation between 1 October and 31 December of each calendar year, and a first filing within 90 days of registration. The month is a calendar month: one month from 12 March is 12 April.

Three points catch people out. HE57 runs from the register entry, not from the signature on the instrument of transfer. A single board meeting can start several clocks at once. And the beneficial-owner threshold is measured on issued shares and voting rights, so an allotment can move someone over 25 per cent while options and convertible notes, which are not shares until conversion, do not.

A worked example

On Thursday 12 March 2026 a client company passes a resolution increasing its authorised capital and allots new shares the same day. A separate special resolution, on another matter, is also passed that day.

  • HE14 and the copy of the special resolution: 27 March 2026 (15 days).
  • HE12 for the allotment: 12 April 2026 (one month).
  • On 20 March an existing shareholder's transfer is entered in the register. HE57: 3 April 2026 (14 days).
  • The allotment takes a new holder past 25 per cent. If the company learns of it on 12 March, the beneficial-owner change is due within 45 days: 26 April 2026.

One afternoon, four different forms, four different dates.

Keeping fifty companies in one view

  • Record the dated event, not the filing. If each allotment, registered transfer and resolution is recorded with its own date, Ekvi works out the form and the deadline from the rule book. A calendar you fill in by hand depends on someone remembering to do it.
  • One row per company. Ekvi's Attention screen lists the companies you can read with their counts of action required, due soon and watch. It does not add them into a single total, and a company's holders never appear on another company's row.
  • Partner console. It shows the companies your firm brought and, where a client's administrator has granted it, the number of Attention signals for that company. It shows counts, never figures.
  • Per-company Filings page. Each deadline is listed with the rule and section it stands on, and can be marked filed.
  • Single deadlines in a calendar app. The deadline calendar turns one event and one date into an entry with reminders a week and a day before.

What to do on takeover

When you take a client over, the first question is which clocks are already running. Import the register with original dates and every past allotment and transfer without a "filed" mark will show as overdue until you mark it filed; that is the honest picture, and it is better to see it on the first day.

Summary

Six kinds of event, six clocks, each with a section behind it. The work for a provider is to capture the date that starts the clock, once, at the time of the event.

Ekvi is a record-keeping tool and does not provide legal or tax advice.

Questions

Which share events start a filing clock in Cyprus?

An allotment (HE12, one month, s.51), a registered transfer of a private company's shares (HE57, 14 days, s.113A), a resolution increasing capital (HE14, 15 days, s.62), a consolidation, subdivision, cancellation or conversion of shares (HE16, one month, s.61), any special or extraordinary resolution (copy to the Registrar within 15 days, s.137) and a change in a beneficial owner (45 days from knowing of it).

Does the HE57 clock start on the date the transfer is signed?

No. Under s.113A it runs from the registration of the transfer in the register of members, so the date of that entry has to be recorded.

Can Ekvi show a total of overdue filings across all my clients?

No, deliberately. The Attention screen shows one row per company with its own counts and adds nothing up across companies; a partner sees a company's counts only where that company's administrator has granted it.

The rules behind this guide

Sources

For firms that keep registers for many Cyprus companies.

Ekvi is a record-keeping tool and does not provide legal or tax advice. A guide explains the rules Ekvi records; your corporate secretary or lawyer decides what applies to your company.